Executive Assistant

JCC MetroWest in West Orange, NJ has been serving the Jewish and broader community for over 140 years. Our center, which has programming for 3 month-olds to 103 year-olds, has been a pillar of the community for generations. The J provides preschool, summer camp, health and fitness, aquatics, senior adult programming, special needs programming, theater, arts and so much more for our members.The J provides a common ground for Jewish institutions, other local groups, organizations and individuals to work, learn and play together for the betterment of the whole community. For more information, visit jccmetrowest.org.
Primary Responsibilities:
Proactively manage calendars for Executive Team including scheduling regular 1:1 meetings with staff, board members, or community leaders as appropriate
Check daily meetings on the calendar and ensure that all preparation for those meetings has been completed
Answers incoming calls for Executive Team
Maintain up-to-date and accurate files for all contracts and agency data
Execute correspondence as necessary
Handles JCC recognition of Staff and Board life cycle events
Manage external rental bookings, contracts, arrangements and invoicing. Will be point of contact for all rental parties.
Maintain and update records and pull reports from member and donor databases
Process donations and prepare acknowledgement letters, tributes and other donor related correspondence
Coordinate productions and mailing of appeal letters
Track and manage execution of the annual development calendar
Schedule all meetings including board and Executive and Finance Committee meetings and ensure that room, refreshments, and a\v equipment is set up properly
Represent CEO and COO as staff and visitors come into the building ensuring that all visitors are taken to meetings or other staff members
Provide a welcoming environment for all staff, volunteers, and members
Make travel arrangements for Executive Team
Process invoices for Executive Team
Provide general admin support for Executive, Development and Community Engagement teams
Attend and keep minutes for Board meetings and Management Team meetings
Provide support for agency-wide and development related functions (e.g., Rock the Block, New Jersey Jewish Film Festival, Women of Valor, etc.)
Create and actively promote a comfortable and welcoming environment where every member/participant is treated with dignity and respect in a friendly and personal manner
Anticipate and be responsive to member/participant needs and requests
Perform other related duties as required or directed
To apply please submit your resume and cover letter.
Minimum Qualifications:
Fiveor more years of administrative experience Bachelor'sDegree and Experience in the non-profit sector preferred Outstandingproficiency in Microsoft Word, Excel, Outlook, and PowerPoint Experiencewith Donor Perfect preferred Experiencewith Customer Relationship Management systems preferred Excellentcommunications skills Ability to prioritize,multi-task and be attentive to details Positive attitude andproactive spirit Self-starter withability to learn quickly and work efficiently Exhaustive attention todetail in data management and all other tasks Provenability to prioritize a large workload Ability to work independently and as a teammember with both volunteers and other employees
Agency Information:
Welcome to Your JCC!
JCC MetroWest has been at the center of our community for 130 years bringing people together while providing educational, social, cultural and fitness programs.
Our main facility, the Leon & Toby Cooperman JCC in West Orange and our 20-acre day-camp, Camp Deeny Riback, serve an area that covers 400 square miles - from New York City to the east in Essex County and extending to the outlying suburbs of Morris County to the west.
Through our classes, theater events, summer camps and community-wide festivals we touch approximately 50,000 people each year.
Come Try Us Out Today!
Leon & Toby Cooperman JCC - Ross Family Campus
760 Northfield Avenue West Orange, NJ
Tel: 973-530-3400 eMail: membership@jccmetrowest.org1
Camp Deeny Riback
Summer Offices
208 Flanders-Netcong Road Flanders, NJ
Tel: 973-929-2901 eMail: camps@jccmetrowest.org

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